Whether you are looking for temporary office space or an entire complex to base your new corporate headquarters, Scout Real Estate is trained to advise you on customized solutions for your office needs.
Our access to an extensive network of Grade A, Grade B and Grade C office properties allows us to confidently search for the most appropriate solution for your company.
Scout Real Estate is dedicated to remain open and honest throughout the entire process of consulting on your free search for office space. Scout Real Estate pledges to share all information at all times in order to allow you the flexibility to readjust your strategy
Scout Real Estate is an independent agency and only negotiates on behalf of the tenant and do not stand for any commercial landlords or developers. Scout Real Estate keeps good relationship with every office building developer, and has accumulated significant experience in dealing with office relocation.
In order to maintain and ensure you the highest quality standards, Scout Real Estate works with you every step of the way:
Even before your arrival in Beijing, our team will be available online by email or by phone in order to answer all your questions regarding your office needs.
Yet prior to starting the process of selecting the potential offices in Beijing, our agent will first give you orientation on the different areas that could fit your office location.
Chaoyang District (East) is certainly the largest area in town with the highest concentration of foreign companies (CBD, Sanlitun, Sanyuanqiao, Wangjing).
Haidian area (North-West) mainly for R&D companies (Zhongguancun, Wudaokou) and the Financial Street (West of Tiananmen) mainly for banks and financial services firms.
After that introduction, you still might not know where you would like your office to be located, but you might have a better idea of those further listed points that could help us narrow down even further your office site selection:
Once we receive from you those further indications, your allocated Scout Real Estate agent will be able to better pre-select a final list of suitable office spaces that could match more precisely your office needs.
Finding an office is like shopping for shoes.
Photos are useful, but you have to be here to make sure the merchandise fits you.
After having narrow down some office potential locations that could suit your needs, our Scout Real Estate agent will schedule relevant office visits in accordance with your requirements.
After each office visit, our agent will take note of your open and constructive feedback.
This will be crucial in order to optimize your search. Our Scout Real Estate agent will then be able to focus more on your favourite options and maybe adjust his search accordingly.
This step is decisive! If you may have some additional requirements or any special demand, please share with our agent your full opinion.
It usually takes a week after office space visiting for our agent to get a very clear understanding of your 2 or 3 favourite buildings and he will then be able to focus on finding you the right available space inside those preferred selected buildings.
At this step our agent will also review with you more in depth additional points which might help you to make your ultimate decision.
Indeed, between a small number of office spaces available within your budget, Scout Real Estate advice you to not fail to remember considering:
* Effective rental rate & net usable space
In order to make your decision on which deal is the best for you, don’t forget to consider the effective rental rate.
Ex: You are renting a RMB100/sqm/month office over 24 months and you’ve obtained 2 months free rental in an office building with a management fee of RMB25/sqm/month.
Your effective rental rate is then (100rmb/sqm * (22/24)) + 25rmb/sqm = 116.7rmb/sqm/month.
Besides it is necessary to also consider the net usable office space you have delivered. Most of the time usual space will be around 70%.
Meaning that if you actually rent a 100sqm office space, you will only obtain a 70sqm net office space. Adding a 30% on what you are looking for would make you obtain what size you are really looking for.
Find underneath a space planning for better estimation of needed space.
Finding an office space in Beijing who fit your company’s needs should not be of an enormous worry,
but still remain the fact that you should be able to obtain it under your budget and specifications.
Once you finally make your choice on your preferred office space, Scout Real Estate negotiation skills will take place.
Your Scout Real Estate allocated agent will then ensure you to obtain the best terms for your office and therefore take the most demanding part of finding an office off your shoulders.
Our office consultant will negotiate:
* Rental free & free rental fit out period
Rental Free period. This mostly happens when an office space is either new or empty in order to attract more potential clients.
That free rental period for your office space can be used by you starting from the beginning of your tenancy agreement (3 first months for free) or can be dispatched on each years of your contract (1 month every year).
The other free rental is called the Free Rental fit out period. It is the most common rental free asked by agent for their commercial clients.
This rental fit out period can be added to a previous free rental or not depending on the building situation.
Actually, most of Beijing office spaces are delivered bare-shell and require their tenant time for renovation.
Therefore from 1 to 6 month can be obtained as free fit out period depending on your office size.
However, most of the time private landlords or developers will ask the tenant to pay all management fees during that rental fit out free period.
Grade A and B offices as well as any well located local offices have experienced a boom in rental prices during those recent years, mainly due to new government regulations and fewer construction permits delivered.
Office renovation costs have also seen their prices increased lately due to rapid workers´ salaries raise as well as goods.
It is as a result even more vital than before for companies looking to rent office spaces in China to get the most professional and well experienced agent to avoid any lack or mistakes in your negotiation.
Any error in the fit out budget, office moving date, office price rental and rental free period could affect your budget severely and so complicate your company’s set up.
It is now for sure that you have secured an office with the entire legal required documents for your registration.
Your company is now entering definitely the second most sensitive part of your office space relocation “The Fit-Out”
All design and engineering plan which has been done before the signature of the space needs to be approved to start the renovation in most grade A and B buildings. Indeed, before starting your fit out period, your company will have to get an approval from the building (management) as well as some government bureau (fire departments).
In most of the case, the design or construction company will be in charge of those administrative tasks.
Once you have finally received all approvals for your office fit out, then your construction company can start the renovation. Depending on each building, hours allowed for renovation will have to be respected.
Do not forget that Scout Real Estate can also provide you with construction and renovation companies.
All you team can now join their new office space in Beijing but do not fail to remember that our team is still available for further assistance if required.
Our office consultant will help you with:
Your Scout Real Estate agent is also here to assist you to manage a potential rupture renewal or termination of your office space contract.
Hopefully for good reasons, you need a bigger office space or maybe worst case scenario you need to move out for a cheaper location or simply close the business.
Breaking a contract is never an easy thing to do!
Unless the property-owner has agreed to a break option in your lease contract, you will have to sacrifice your security deposit and even sometimes additional compensation depending on your tenancy agreement stipulation clauses.
It is then really important to minimize the number of deposit as much as possible and of course avoid any additional compensation clauses inside your tenancy agreement.
One of China’s big cities (Beijing, Shanghai, and Guangzhou) main challenge for any companies is that market price for almost anything is constantly increasing at a rapid speed.
For those reasons it is often a big deal to manage while renewing any real estate lease contract.
Even after only one or two years of contract, market prices are extremely different and therefore while renewing a contract, many companies cannot afford anymore the new rental asked by the landlord and have to finally leave.
In order to avoid that situation, it is necessary to obtain a longer lease as well as specify some special clauses inside the original leasing contract in order to protect you while renewing years after for a new lease term.
Scout Real Estate after sales team will be here to assist you in your last days.
If no renewal is plan, then our team will afterwards receive your moving out confirmation letter that tell the landlord of your moving date in advance (2 month) and assist you in your check out:
Any major damage caused during your stay in that current office space (break window, etc) will have to be noticed to your Scout Real Estate agent in advance for him to let the landlord know.
SRE also introduce you freely to its reliable network of designers, renovation companies, furniture companies, IT services, cleaning services, etc…)
